The General Page

Postcodes

Lists all the postcodes which have been entered into Genie.

Import and Export QuickReport Templates

This allows you to export and email a QuickReport to another Genie user and vice versa. Clicking Export will export the QuickReport template you select to your Genie folder. It will be exported in two components the QuickReport itself and a resource file ending in 4QR. You must email both of these.

Clicking Import will allow you to search for the QuickReport file which should be located alongside the resource file (4QR).

Journal Index

Provides the functionality to allow you to create a searchable index of your Medical Journals. In addition to keywords, the following data can be inserted:

Track Individual Pathology Results

This allows you to specify which results to individually track if your laboratory is sending results in HL7 format, rather than PIT format.

This feature will only work if:

1. Your local laboratory is transmitting results in HL7 format, AND

2. Your local laboratory is using the universal LOINC codes to identify specific tests.

Some laboratories do not transmit the universal LOINC code. If this feature is not working for you, then speak with your local laboratory. It is not possible for Genie to include each laboratories codes.

If you select any tests in this window, then a separate record will be created at a time of importation. This record will contain the numeric value of the result, which can then be graphed for each patient who has had this test performed.

You can select or deselect tests at any time, however, while a test is deselected, any results coming in will not be stored so as to be able to be graphed.

If a test is selected, relevant results will only be able to be graphed from the date of selection. In short, this function is NOT retrospective.

Space Consideration:

Bear in mind that a separate record will be created for every specific result that you select. For example if you select creatinine, glucose, cholestrol & triglycerides to be tracked, then FOUR separate records will be created with every E/LFT you perform, as well as the main result record.

Although this is well within Genie's capabilities, backups and data file rebuilds may take longer to perform. Since the only advantage to this feature is the ability to graph specific results you should ONLY TRACK TESTS WHICH WOULD BE MEANINGFUL OR USEFUL AS A GRAPH.

Delete 4D Preferences

Deletes your 4D Preferences folder and it's contents. This can help solve a number of problems. After you click the button, Genie will automatically quit on your computer, delete the 4D Preferences folder, and then restart Genie.

Create All Patient Image Folders

Create a folder on the server for each patient in which to store their images and attachments. This is used if you do not use ImagePro or attachments in Genie and prefer to attach files to patients directly into their folder on the server.

Audit Patient Images

Ensures that references have been correctly created for the actual contents of the patients images. This works in a similar manner to the Synchronise button in a patients Image Browser except that it does this for every patient. IT DOES NOT DELETE IMAGES, it only deletes any invalid references to images that no longer exist on the server or creates references for new images. ImagePro should do this on its own, but in some circumstances it does not.

Note: This needs to be run in the Single User mode, on the Server and may take considerable time, depending on the number of patients and images.

Rebuild Indices/Rebuild Data File

This will rebuild all indices in the data file and can resolve many data corruption problems. This is quicker and more convenient than rebuilding the database using 4D Tools' Recover By Tags.

The Genie Server doesn’t have to be shutdown whilst this is done, however it is advisable to tell others on the network to cease any activity until it is finished.

ALT-clicking on the Rebuild Indices button will rebuild the data file by exporting and then importing all records. This is safer than performing a Recover by Tags and will produce a better result. However, you need to shut down Genie Server and be able to log into Genie Solo on your server in order for this to work.

Clean Up Data File

Examines every field of every record in the database and repairs any invalid values. Both this and a rebuild indices can be done on occasion as maintenance to help prevent data corruption.

Extract Embedded Pictures

Replaces pictures pasted directly in to letters with a reference to them. This can save significant space in your database.

This routine will go through your patient correspondence and extract and store in the Picture Library any pictures which have been pasted into a template. This can be useful if you find that your data file is growing rapidly. The most likely cause of this is a picture which has been pasted into a template, rather than referenced from the Picture Library.

For example, if you have a 50Kb picture in a letter template and you create 50 letters a day then your data file will be growing by 2.5MB a day unnecessarily!

Reset ID Numbers

Clicking on this icon resets the counters used to generate unique IDs in Genie. This can be used if you get a "failure to save non-unique data" error.